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Chapter V1: ESA amounts of allowance and part-week payments

Contents
V1001:Introduction

Amount of ESA
V1002:Overall award
Amounts of personal rate
V1006:Assessment phase
V1007:Main phase
V1008:Rates of personal allowance
V1009:Components
Patients
V1015:Effect of hospital admission
V1016:Patient means
Free in-patient treatment
V1017:Deciding free in-patient treatment
V1018:Maintained free of charge
V1020:Burden of proof
V1025:Medical or other treatment
Hospital or similar institution
V1030:Hospital
V1033:Similar institution
V1035:Examples of hospitals or similar institutions
V1040:In-patient
V1043:Prescribed legislation
V1044:England and Wales
V1045:Scotland
V1046:Services provided under NHS legislation
V1050:Serving a sentence of imprisonment detained in hospital
V1060:Person in hardship
Deductions from ESA
Pension and PPF periodic payments
V1065:Introduction

Meaning of pension payments and pension protection fund payments
V1069:Pension payments
V1071:Periodical payments and lump sums
V1073:Personal pension scheme
V1080:Occupational pension scheme
V1081:Public service pension scheme
V1086:Civil service compensation scheme
V1097:Local government premature retirement scheme
Insurance policy providing benefits in connection with physical or mental
V1100:illness or disability
V1101:Pension protection fund periodic payments
V1102:Armed forces redundancy arrangements
V1104:In connection with the coming to an end of the employment
When to take pension payments into account
V1120:Payment of a pension
V1121:When the pension is uprated
Disregarded payments
V1126:General
V1127:Pension payments
V1129:Pension protection fund periodic payments
V1130:Shortfalls in pension schemes
V1131:War pensions
V1132:Guaranteed income payments
V1133:Permanent health insurance
V1141:Payment in arrears
Calculating the amount of the pension
V1149:General
V1157:Calculating the weekly pension rate
V1160:More than one pension
Deductions from ESA for councillor's allowances
V1171:Introduction
Definitions
V1172:Councillor
V1174:Councillor's allowance

The amount of the deduction from ESA
V1181:The weekly limit
V1182:The amount of the deduction
V1183:The net weekly amount of a councillor's allowance
V1185:Basic allowance
V1186:Special responsibilities allowance
V1187:Childcare and dependent carer's allowance
V1191:Expenses
V1205:Deductions for Income tax and NI contributions
When to take councillor's allowance into account
V1211:Payment of a councillor's allowance
V1212:When the councillor's allowance is uprated
V1213:Calculating the weekly rate

Statutory payments
V1220:Statutory sick pay
V1222:Statutory maternity pay and ESA
V1223:Statutory adoption pay and ESA
V1234:Statutory paternity pay and ESA
Part-week payments
V1301:Introduction
Definitions
V1305:Meaning benefit week
V1306:Meaning of part-week
V1307:Meaning of relevant week
V1311:Relevant week
V1316:Amount of ESA payable
V1324:Modification in the calculation of income
V1327:Reduction in certain cases
V1331:Payment of ESA for days of certain treatment

Chapter V1: ESA amounts of allowance and part-week payments

V1001 Introduction

This Chapter explains how to calculate the amount of ESA, including where people are
1. a patient (see V1015)
4. serving a sentence of imprisonment detained in hospital (see V1050)
9. in hardship (see V1060).
Amount of ESA

V1002 Overall award

ESA is paid for the claimant only. There are no increases for any partner or
dependants. The amount for each benefit week is calculated by (1)
1. deciding the personal rate appropriate to the claimant (2) (see V1006)and
2. adding the amount of any component which the claimant is entitled to (3) (see V1009) and
3. deducting (4)
3.1 any pension payments (5) (see V1069) and
3.2 any PPF periodic payments (6) (see V1071) and
3.3 any councillors' allowances (7) (see V1171).
Note:
Where the calculation results in a fraction of a penny, it should be rounded up
to the next whole penny if this is to the claimant's advantage otherwise a fraction of a
penny is to be disregarded (8).
1 WR Act 07, s 2; 2 s 2(1)(a); ESA Regs, reg 62; 3 s 2(1)(b); 4 WR Act 07, s 2(1)(c); 5 s 3(1)(a); 6 s 3(1)(b);
7 s 3(1)(c); 8 ESA Regs, reg 4(a)

V1003

V1005

Amounts of personal rate

V1006 Assessment phase V1002

In the assessment phase there are separate rates of personal allowance for (1)
1. claimants aged
1.1 less than 25 or
1.2
25 or over
1 ESA Regs, reg 62(1)(b)

V1007 Main phase

In the main phase of ESA there are no specific age-related personal allowances (1) for
claimants. Every claimant, regardless of age, has the aged 25 or over rate of
personal allowance.
1 ESA Regs, 62(1)(a)

V1008 Rates of personal allowance

V1008 Amount
Assessment phase
where the claimant is aged not less than 25
72.40
where the claimant is aged less than 25
57.35
Main phase
72.40

V1009 Components V1002

Where the claimant is entitled to WRAC (see chapter ) the amount awarded is
28.75

V1010

Where the claimant is entitled to the support component (see chapter ) the amount
awarded is 35.75

[V1011-V1014]

Patients

V1015 Effect of hospital admission V1001

The personal rate of an ESA claimant is not affected if the claimant is a patient in
hospital. However, the component is withdrawn where the claimant has been
receiving free hospital in-patient treatment for a continuous period of more than 52
weeks (1) .
1 ESA Regs, reg 63(1)(b)

V1016 Patient means

A patient means a claimant (other than a prisoner) who is regarded as receiving free
in-patient treatment (1) .
1 SS (HIP) Regs, reg 2(4), 2(5) & ESA Regs, reg 63(5)
Free in-patient treatment

V1017 Deciding free in-patient treatment

To be receiving free in-patient treatment a person must be
1. maintained free of charge
2. receiving medical or other treatment
3. in a hospital or similar institution
4. an in-patient
5. receiving the treatment
5.1 under prescribed legislation (1) or
5.2 in a hospital or similar institution maintained or administered by the
Defence Council.
Note:
A person who does not meet any one of these conditions is not receiving free
in-patient treatment. The DM does not need to consider the other conditions.
1 NHS Act 77; NHS (Scot) Act 78; NHS & CC Act 90

V1018 Maintained free of charge

A person is treated as being maintained free of charge (1) in a hospital or similar
institution unless
1. accommodation and services are being provided for that person as a private
patient (2) or
2. the person is meeting the full cost of their maintenance as a private patient in
a private hospital (3).
1 SS (HIP) Regs, reg 2(4); 2 NHS Act 77, s 65; NHS (Scot) Act 78, s 58 & Sch 7A, para 14;

NHS & CC Act 90, Sch 2, para 14; 3 SS (HIP) Regs, reg 2(4)

V1019

In any other circumstances the person is treated as maintained free of charge. For
example when
1. a payment is made by the patient for an amenity bed but the treatment is
provided under the NHS (1)
2. a patient is in paid work outside the hospital during the day and pays an
amount to the HA, based on earnings, towards maintenance and incidental
2 costs
3. a person is a patient in a care home being funded under arrangements made
by the HA (3).
1 NHS Act 77, s 64; NHS (Scot) Act 78, s 55; 2 NHS Act 77, s 64;
NHS (Scot) Act 78, s 56; 3 NHS Act 77; NHS (Scot) Act 78

V1020 Burden of proof

The burden of proving that a person is not being maintained free of charge rests with
that person (1).
1 CS 591/49

[V1022-V1024]

V1025 Medical or other treatment

To be treated as receiving free in-patient treatment a person must be receiving
1. medical treatment, for example
1.1 surgical treatments
1.2 administration of drugs and injections or
2. other treatment which includes nursing services by professionally trained staff
in the form of
2.1 observations
2.2 therapies
2.3 support appropriate to the person's needs
2.4 advice and training in domestic and social skills.
It does not include straightforward care and attention by unqualified staff.

V1026

Whether a person is receiving treatment is a question of fact. It cannot be assumed
that because one person is receiving treatment in a hospital or similar establishment,
another person in the same establishment can automatically be regarded as
receiving treatment. But the fact that a person is an in-patient in a hospital is strong
evidence that the person is receiving medical or other treatment (1).

1 R(S) 26/54

V1027

A person does not have to receive treatment throughout each day (midnight to
midnight) for the day to be included in a period of in-patient treatment. The condition
is satisfied if a person receives treatment at some time during the day (1).
1 R(S) 4/84

[V1028-V1029]

Hospital or similar institution

V1030 Hospital

A hospital (1) is
1. an institution for
1.1 the reception and treatment of people suffering from illness
1.2 the reception and treatment of people during convalescence
1.3 people needing medical rehabilitation
2. a maternity home that provides obstetric services
3. in Scotland, any institution for dental treatment maintained in connection with
a dental school
4. a clinic, dispensary or out-patient department maintained in connection with
any of these homes or institutions.

1 SS (HIP) Regs, reg 2(4); NHS Act 77, s 128; NHS (Scot) Act 78, s 108

V1031

Illness includes (1)
1. mental disorder or
2. any injury or disability needing
2.1 medical treatment or
2.2 dental treatment or
2.3 nursing.

1 NHS Act 77, s 128; NHS (Scot) Act 78, s 108

V1032

Mental disorder means
1. in England and Wales (1)
1.1 mental illness or
1.2 arrested or incomplete development of the mind or
1.3 psychopathic disorder or
1.4 any other disorder or disability of the mind
2. in Scotland (2), any form of
2.1 mental illness or
2.2 mental handicap.
1 MH Act 83, s 1(2); 2 Mental Health (Scotland) Act 1984

V1033 Similar institution

Similar institution is not defined. If an institution does not satisfy the definition of
hospital, the DM should decide as a question of fact whether it is similar to a hospital
taking into account
1. the purpose of the institution and
2. the type of treatment provided and
3. the level of care offered.

V1034

A hospital or similar institution also includes those
1. maintained by or on behalf of the (1)
1.1 DH
1.2 Welsh Assembly
1.3 Scottish Executive Health Directorates or
2. maintained or administered by the Defence Council, for example an army,
navy or air force hospital.
Note: These include special hospitals such as Broadmoor and Rampton and the
State Hospital in Scotland.
1 NHS Act 77, s 4; NHS (Scot) Act 78, s 102

V1035 Examples of hospitals or similar institutions

A hostel or care home providing accommodation and social care to former alcoholics
or drug addicts is not similar to a hospital.

V1036

An institution caring for former alcoholics, drug addicts or psychiatric patients which
provides a degree of medical treatment or rehabilitation may be a similar institution
to a hospital.

V1037

A care home providing appropriate nursing care by professionally trained nurses is a
hospital. Medical or other treatment does not have to be the majority service
provided to patients or be the main reason for the stay in the care home. But if the
provision of nursing care is minimal, for example rarely expected, the care home
may not be a hospital.

[V1038-V1039]

V1040 In-patient

In-patient is not defined and should be given its ordinary meaning of a patient who
occupies a bed in a
1. hospital or
2. similar institution
rather than an out-patient who attends hospital daily or from time to time for
treatment or to be attended to (1).
Note:
The question of whether a person is an in-patient should be judged on the
facts of each case.

1 R(I) 27/59; R(S) 8/51

V1041

Examples of when a person would be included as an in-patient are where the person is
1. a patient and spends part of each day away from the hospital
2. provided with meals by close relatives.

V1042

Examples of when a person would not be included as an in-patient are where the
person is receiving treatment at home during the period a rehabilitation centre is
closed for a holiday (1).
1 R(I) 14/56

V1043 Prescribed legislation

A person is an in-patient if they are receiving free in-patient treatment under
prescribed legislation (1). Whether a person is to be treated as an in-patient, depends
on the terms under which the treatment is given rather than whether the hospital or
similar institution is directly managed by
1. the DH or
2. the Scottish Executive Health Directorates or
3. a Health Board in Scotland or
4. a local Health Board in Wales or
5. a NHS Trust.
Hospitals have a variety of functions under NHS legislation and not all of them mean
that a person is receiving free in-patient treatment.
1 NHS Act 77; NHS (Scot) Act 78; NHS & CC Act 90

V1044 England and Wales

HAs acting on behalf of the Secretary of State in England or Welsh Ministers can
1. arrange for long term health care in a care home for a person whom they
assess as needing that care (1) (in this case the service must be provided free of
charge and the HA is responsible for the full cost) or
2. contribute to the cost of care through payments to a LA, voluntary organization
or housing association (2) for
2.1 social care or
2.2 accommodation or
2.3
housing costs
for a person who does not need in-patient care from the NHS or
3. make grants to voluntary organizations (3) towards the cost of care for a person
who does not need in-patient care from the NHS.
Note: If 1. applies the person is receiving free in-patient treatment under prescribed
legislation.
1 NHS Act 77, s 23; 2 s 28A; 3 HS & PH Act 68, s 64

V1045 Scotland

Health Boards acting on behalf of Scottish Ministers can
1. provide accommodation and services needed to meet all reasonable
requirements (1)
2. make the necessary arrangements to meet all reasonable requirements (2).
If services are provided under 2. the Health Board is responsible for the full cost.
1 NHS (Scot) Act 78, s 36; 2 s 37

V1046 Services provided under NHS legislation

Examples of services under NHS legislation are (1)
1. hospital accommodation
2. other accommodation for the purpose of any service the Secretary of State
has the power to provide
3. medical services
4. nursing services
5. facilities which the Secretary of State considers appropriate as part of the
health service for the
5.1 prevention of illness or
5.2 care of people suffering from illness or
5.3 after care of people who have suffered from illness.
These services may be provided in cash or kind under arrangements made with the
private or voluntary sector.
1 NHS Act 77, s 3 (1); NHS (Scot) Act 78, s 36 & 37

[V1047-V1049]

V1050 Serving a sentence of imprisonment detained in hospital V1001

A person serving a sentence of imprisonment detained in hospital (1)
1. under prescribed legislation (2) and
1.1 before the date on which the secretary of state certifies to be that
person's release date (3) (tariff date) or
2.
under prescribed Scottish legislation (4)
is entitled to the personal rate of ESA. However, no component is payable (5).
1 ESA Regs, reg 63 (3) & (4) 2 MH Act 83 s 47, s 45A; 3 MH Act 83, s 50(3);
4 MH (C & T) (Scot) Act 03 s 136 Criminal Procedure (Scotland) Act 1995, s59A;
5 ESA Regs, reg 62

Example

Adrian is transferred from Wormwood Scrubs prison to Broadmoor under the Mental
Health Act. He makes a claim to ESA on the basis that Broadmoor is a hospital and
he should be treated as a patient not a prisoner. The DM establishes that the
transfer was made under section 47 of the 83 MH Act and as such determines that
Adrian is disqualified for receiving ESA because he is a prisoner serving a sentence
of imprisonment detained in hospital.

Example

Adrian is transferred from Wormwood Scrubs prison to Broadmoor under the Mental
Health Act. He makes a claim to ESA on the basis that Broadmoor is a hospital and
he should be treated as a patient not a prisoner. The DM establishes that the
transfer was made under section 49 of the 83 MH Act and as such determines that
Adrian is entitled to ESA at the personal rate, no components are payable.
Note: See ADM chapter U6 for guidance on how imprisonment affects ESA.

[V1051-V1059]

V1060 Person in Hardship V1001

ADM chapter U6 describes what a person in hardship is. The amount of ESA
payable in hardship cases is
1.
the claimant's personal rate, reduced by 20% and
2.
any appropriate components.
1 ESA Regs, reg 63(2)
Note: the amount under V1060 is only payable for a maximum of the first six weeks
of hardship (1).
1 ESa Regs, reg 63(6)

[V1061-V1064]

Deductions from ESA
Pension and PPF periodic payments

V1065 Introduction V1096 V1157

Pension payments and PPF periodic payments that are
1. made to a claimant for any week and
2. more than 85 each week
are deducted from the claimant's personal rate, when calculating the amount of ESA
payable to the claimant for each benefit week or part-week. The amount deducted is
half the excess over 851.
1 WR Act 07, s 2(1)(c) & s 3; ESA Regs, reg 67(1)

Example

Kim receives pension payments totalling 90 each week. The pension payments
exceed the 85 maximum by 5. This means that 2.50 is deducted in each benefit
week from the amount of ESA that she is entitled to because this is half of the 5
excess.

V1066

The law provides for
1. when pension payments and PPF periodic payments are to be taken into
account (1) (see V1120 et seq) and
2. certain payments to be disregarded (2) (see V1126) and
3. the calculation of a weekly amount where pensions are paid for periods other
than a week (3) (see V1149 et seq).
1 ESA Regs, reg 70; 2 reg 68; 3 reg 72

[V1067-V1068]

Meaning of pension payments and pension protection fund payments

V1069 Pension Payments V1002 V1070 V1076 V1104 V1104 V1113

Pension payments are (1) periodical payments (see V1071 et seq) paid to or for a person
1. under a personal pension scheme (see V1073 et seq) or
2. in connection with the ending of the person's employment as an earner (see V1104) under
2.1 an occupational pension scheme (see V1080) or
2.2
a public service pension scheme (see DMG V1081 et seq)
3. under an insurance policy (2) providing benefits in connection with physical or
mental illness or disability (see V1100).

1 WR Act 07, s 3(3); 2 ESA Regs, reg 2 & reg 64

V1070

Payments as in V1069 2. may be, but are not confined to, pensions that the
employer has contributed to. These include
1. payments made under a scheme arranged by the employer where the money
is provided exclusively by the claimant
2. payments made by the UK or other governments where provision is made for
them in law, for example pensions to former Crown employees
3. pensions from employment overseas (see V1152)
4. the compensation element of a retired local government officer's pension (1)
5. payments under the Civil Service Compensation Scheme (see V1085 et seq)
6. payments under the Civil Service Pension Scheme.
1 Local Government (Early Termination of Employment) (Discretionary Compensation)
(England and Wales) Regulations 2006

V1071 Periodical payments and lump sums V1002 V1069

Periodical payments are those that are paid at regular intervals.

V1072

A lump sum payment is not a periodical payment. This applies even where the
claimant has chosen to receive a lump sum instead of a periodical payment (1). But where
1. a person is entitled to a lump sum payment and
2. the rules of the scheme allow the lump sum to be paid in instalments and
3. the person chooses to receive it in this way
the instalments are periodical payments.
1 R(U) 5/85

V1073 Personal pension scheme V1069 V1075

Personal pension schemes are those
1. for earners (1), either employed or self-employed (see V1074) or
2. under a contract or trust scheme (2) (see V1075).

1 PS Act 93, s 1; 2 Finance Act 2004, Sch 36, para 1(1)(f); 3 PS Act 93, s 1

V1074 V1073

A personal pension scheme for employed or self-employed earners is (1) any scheme
or arrangement
1. where the earner has arranged with the scheme's trustees or managers to
become a member of the scheme and
2. that
2.1 provides
or
2.2
is capable of providing
benefits in the form of pensions or otherwise and
3. where benefits are payable on
3.1 death or
3.2 retirement to or for earners.

1 WR Act 07, s 3(4); PS Act 93, s 1

V1075 V1073

Personal pension schemes under V1073 2. are contracts or trust schemes
established before 4.1.88 that provide for a life annuity later in life (1).

1 Finance Act 2004, Sch 36, para 1(1)(f) & WR Act 07, s 3(4)

V1076

If the member of the scheme used the personal pension to contract-out of the state
earnings related pension scheme (SERPS), the part of the pension that
1. comes from DWP rebates and
2. is used to replace the state earnings related pension scheme
can only be drawn from age 60.

[V1077-V1078]

V1079 The DM should refer the case to DMA Leeds, if
1. they are unable to decide whether a pension is paid under a personal pension
scheme and
2. the pension payment does not satisfy any other part of V1069.

V1080 Occupational pension scheme V1069 V1084

An occupational pension scheme is (1) any scheme or arrangement that
1.
is comprised in one or more instruments (for example trust deeds) or
agreements (for example informal arrangements) and
2.
has, or is capable of having, effect on one or more types of employment and
3.
provides benefits, for example pensions, payable on
3.1 termination of service or
3.2 death
or
3.3 retirement
for earners with qualifying service.
1 WR Act 07, s 3(4); PS Act 93, s 1; R(JSA) 1/01; R(JSA) 6/02

V1081 Public service pension scheme V1069

A public service pension scheme is (1) an occupational pension scheme that is
1. established under legislation, by royal prerogative or under a royal charter and
1.1 all its particulars are set out in the legislation, royal warrant or charter or
1.2 it cannot come into force or be amended without the government's
approval or
2. established with the government's approval or
3. prescribed by legislation (2).
1 WR Act 07, s 3(4); PS Act 93, s 1; 2 Occupational Pension Schemes (Public Service Pension Schemes)

Regs 1978

V1082

Pension schemes that are also public service pension schemes include pension
schemes for
1. civil servants or
2. local government employees or
3. teachers or
4. the Armed Forces or
5. police officers.

V1083

If DMs have difficulty in determining whether a pension scheme is a public service
pension scheme they should arrange to get
1. the claimant's consent to contact the manager of the scheme and
2. a statement from the manager of the scheme as to whether the pension
scheme is a public service pension scheme within the meaning of the relevant
law (1).

1 PS Act 93, s 1

V1084

If a pension scheme is not a public service pension scheme it may still fall within the
definition of an occupational pension scheme (see V1080).

V1085 V1070

Most public service schemes include provision for injury or contracting a disease (for
example Police and Fire Service schemes). Such pensions may be paid on a
minimum income guarantee basis. This means that the pension tops up existing
income to a certain level. The pension rate may therefore be affected by the amount
of ESA(Cont) entitlement. In such cases the DM should take into account the gross
amount of pension i.e. before any adjustment has been made for ESA(Cont). This
ensures that the gross amount of the pension is offset against any ESA(Cont), and
the pension provider takes the subsequent balance of any ESA(Cont) payable into
account. There is no disadvantage to the claimant, and means that in cases where
the amount of pension paid to the claimant is equal to the level of guarantee, the
claimant's total income remains unchanged. The pension provider needs to be
informed of the correct amount of ESA(Cont) payable.

V1086 Civil Service Compensation Scheme

Civil servants may be entitled to annual payments as compensation (1) if their
employment ends because of
1. compulsory redundancy
or
2. voluntary early retirement or severance
in a redundancy situation.
1 R(JSA) 1/01; R(JSA) 2/01

[V1087-V1092]

V1093 Until 1995, payments made to civil servants taking early retirement or redundancy
were made as part of the Principal Civil Service Pension Scheme. The Principal Civil
Service Pension Scheme also provided benefits to those who retired at the normal
retirement age. But on 1.1.95, a separate scheme, called the Civil Service
Compensation Scheme was introduced.

V1094

The Civil Service Compensation Scheme provides benefits to civil servants whose
employment ends before the normal retirement age. The Principal Civil Service
Pension Scheme continues to provide benefits to those who retire at the normal
retirement age.

V1095

Under the Civil Service Compensation Scheme, annual compensation payments
may be made to civil servants. The Civil Service Compensation Scheme also allows
civil servants to change the mix of their
1. lump sum and
2. annual compensation payments and
3. preserved pension.

V1096

The Civil Service Compensation Scheme is a public service pension scheme (1) and
annual compensation payments from it are payments from a public service pension
scheme. This means that half of the excess of the 85 weekly limit (see V1065) are
taken into account in ESA.
1 R(JSA) 2/01

V1097 Local government premature retirement scheme V1098

Some pensionable local government employees who
1.
are made redundant or
2.
volunteer for redundancy or
3. cease work in the interests of the efficient exercise of the employers' functions
receive payments under the local government premature retirement scheme (1).
1 Local Government (Early Termination of Employment) (Discretionary Compensation)

(England and Wales) Regs 2006

V1098

The scheme entitles employees (1) to annual payments as compensation for their
employment ending as in V1097. These are calculated on the same basis as their
annual retirement pension under the superannuation legislation (2). The compensation
payment is a payment from a public service pension scheme.
1 Local Government (Early Termination of Employment) (Discretionary Compensation)

(England and Wales) Regs 2006; 2 Local Government Pension Scheme Regulations 1995

[V1099]

V1100 Insurance policy providing benefits in connection with physical or mental illness or disability V1069

A payment under a permanent health insurance policy is a pension payment for the
purposes of ESA (1). It means (2) any periodical payment
1. made to a former employee and
2. which was arranged by an employer under an insurance policy and
3. which provides benefits to the former employee in connection with physical or
mental illness or disability and
4. is payable on the termination of employment.
1 ESA Regs, reg 64; 2 reg 2

V1101 Pension protection fund periodic payments

PPF periodic payments are defined as (1)
1. any periodic compensation payments made in relation to a person, payable
under the pension compensation provisions set out in specified legislation (2)
2. any periodic payments made in relation to a person, payable under specific
legislation (3)
other than payments made to the claimant as a beneficiary on the death of a person
entitled to such payments (4).
1 WR Act 07, s 3(3); 2 Pensions Act 04, s 162(2); Pensions (Northern Ireland Order) 05, art 146(2);
3 Pensions Act 04, s 166; Pensions (Northern Ireland) Order 05, art 150; 4 ESA Regs, reg 75(b)

V1102 Armed Forces redundancy arrangements

Pensions payable to service personnel who retire from the Armed Forces are paid
under a public service pension scheme.

V1103

Pensions paid to service personnel who have been made redundant
1. are calculated on the length of qualifying service completed, plus an additional
number of years and
2. fall within the definition of public service pension schemes.

V1104 In connection with the coming to an end of the employment V1069

A pension must be paid in connection with the end of employment of the person who
it is paid for, to fall within V1069 2.. Occupational or public service pensions that are
paid where the employment has not ended do not fall within V1069 2.. For example,
war pensions paid
1. because of disablement and
2. regardless of whether the employment is continuing.

V1105

In this context "employment" includes any trade, business, profession, office or
vocation (1). Employment in the Armed Services falls within this definition.

1 ESA Regs, reg 2

V1106

Retired officers who are entitled to a war pension receive it as a disablement
addition to their service pension. This disablement addition is
1. awarded by the Service Personnel and Veterans Agency and
2. paid by the Paymaster General in the same cheque as the person's service
pension.

V1107

If the claimant is a retired officer with a service pension, the DM should
1. find out the amount of any disablement addition and
2. deduct it from the total payment received.

[V1108-V1109]

V1110 Gallantry awards are sometimes paid to former members of the Forces in addition to
their service pensions. Payment is
1. made from the date of the award and
2. a reward for conduct rather than a period of service.
These awards are not paid in connection with the coming to an end of an
employment and are not pension payments.

V1111

Pension payments may be payable to the claimant from the former employer of a
deceased partner or other relative. Such payments should be disregarded (see V1127).

V1112

The amount of a service pension may be increased if the claimant has been
invalided out of the Forces. The full amount should be taken into account.

V1113

Police officers who retire because of permanent disability may be entitled to an ill
health award (1) in addition to a pension under a public service pension scheme. If they
are permanently disabled through an injury received while carrying out their duties,
they are also entitled to an injury pension. It is a condition for the receipt of both
payments that the officer ceases to be a member of a police force. The payments
are therefore made in connection with the coming to an end of a police officer's
employment and are payments as in V1069 2.2.
1 Police Pension Regs 1987

[V1114-V1119]

When to take pension payments into account

V1120 Payment of a pension V1066 V1141 V1153

Where
1. a claimant is entitled to a pension payment and
2. the payment is paid to the claimant
the pension payment should be taken into account from the first day of the benefit
week in which the payment is made (1).
1 ESA Regs, reg 70

Example

Donald claims and is entitled to ESA from Thursday 7 November. His benefit week
ends on a Thursday. He receives a pension payment of 100 a week, starting on
Monday 11 November. Only half of the excess of the amount above 85 can be
deducted from ESA. In the benefit week 8 November to 14 November 7.50 is
deducted from his ESA.

V1121 When the pension is uprated

A claimant's rate of pension may change. Any increase or decrease should be taken
into account from the first day of the benefit week in which the new rate is paid (1).
1 ESA Regs, reg 71

Example

Amrit claims ESA, her benefit week ends on a Thursday and she is entitled to ESA.
She receives a pension payment of 90 a week. Her ESA is reduced by 2.50 each
benefit week. She receives an increase of 5 a week in her pension starting on
Monday 11 November. The increase in the pension payment is taken into account
for the benefit week 8 November to 14 November.
So in the benefit week
1. 1 November to 7 November, 2.50 is deducted from her ESA
2. 8 November to 14 November, 5 is deducted from her ESA.

[V1122-V1125]

Disregarded payments

V1126 General V1066

Certain payments may be received by the claimant but do not fall to be deducted
from ESA (1).
1 WR Act 07, s 3(2)(a), ESA Regs, reg 68

V1127 Pension payments V1111 V1128

Payments may be payable to the claimant under
1. a personal pension scheme or
2. an occupational pension scheme or
3. a public service pension scheme and
because a person who was a member of the scheme has died.

V1128 V1141 V1153

Any payments in V1127 are known as survivors' benefits and should be disregarded
in full (1).
1 ESA Regs, reg 68(a)

Example

Guy's wife Jane is a member of an occupational pension scheme. Following Jane's
death a reduced pension payment is paid by the scheme to Guy. This pension is not
taken into account when working out the amount of ESA payable to Guy.

V1129 Pension protection fund periodic payments

Any PPF periodic payment made to the claimant as a beneficiary on the death of a
person who was entitled to this type of payment is disregarded (1).
1 ESA Regs, reg 68(b)

V1130 Shortfalls in pension schemes

Where a full pension cannot be paid to a claimant because of a deficit or because of
insufficient resources in the pension scheme then the shortfall is not taken into
1
account .
1 ESA Regs, reg 68(c)

V1131 War pensions

Any pension payment under a pensions scheme in respect of death due to military or
war service is not to be deducted from ESA (1).
1 ESA Regs, reg 68(d); Income Tax (Earnings and Pensions) Act 2003, s 639(2)

V1132 Guaranteed income payments

Any guaranteed income payment under the Armed Forces Compensation Scheme is
not to be deducted from ESA (1).
1 ESA Regs, reg 68(e)

V1133 Permanent health insurance

Where the claimant
1. receives a payment under a permanent health insurance scheme and
2. had contributed over 50% of the premium
then the payment is not deducted from ESA (1).
1 ESA Regs, reg 68(f)

[V1134-V1140]

V1141 Payment in arrears

Pension payments are often made in arrears, and can be
1. weekly
or
2. monthly or
3. quarterly
or
4. any other period.
Subject to V1120 - V1128 any pension payments deducted from ESA should start
from the first day of the benefit week in which the payment is made to the claimant (1).

1 ESA Regs, reg 70 & 71

V1142

A pension payment must actually be made before the DM deducts an amount from
ESA.

Example

William claims and is entitled to ESA from Thursday 8 November. His benefit week
ends on a Thursday. He is entitled to a pension payment of 95 a week from
Monday 5 November of which he receives his first payment (380) on Monday 26
November. Only half of the excess of the weekly pension amount above 85 can be
deducted from ESA. ESA is awarded at the full rate from 8 November but from the
benefit week 23 November to 28 November and thereafter 5 [(95 - 85) 2] is
deducted from his ESA.

[V1143-V1148]

Calculating the amount of the pension

V1149 General V1066

Except for V1151, the amount of the pension payment is the gross amount payable.
Where income tax is deducted at source, the amount to be taken into account is the
amount before tax is deducted (1).

1 R(U) 8/83

V1150

Some claimants
1. have to make or
2. choose to make
certain payments from their pensions. The payments may be to the employer or a
third party. With the exception of compulsory payments to buy or repay an element
of their current pension, any payments deducted before the pension is paid should
be ignored. The amount of pension to be taken into account is the amount before
deductions are made. The claimant's liability to make the payments is separate from
the liability to pay the pension. The deductions at source are simply a convenient
method of ensuring that the claimant's obligations or wishes are met. Examples of
these payments include

repaying a debt to a former employer

payments to someone because of a court order

subscriptions to a trade union or other association

payments into a further pension scheme.

V1151 V1149

Where the rules of the claimant's pension scheme provide for compulsory
deductions, for example to buy or repay an element of their current pension, the
amount deducted should be disregarded in calculating the amount of pension. This
is because "payments" refers to the amount the claimant is actually entitled to
receive. So a payment made under a binding obligation, for example to acquire
additional pension rights, should be disregarded in calculating the amount of the
pension.

Example

Jim is employed by an electricity company for 29 years and two months. He retires
voluntarily. For superannuation purposes he is treated as having completed 30 years
service. Under the rules of the superannuation scheme, a monthly deduction of
35.00 is made from his gross occupational pension of 450.50 for the purchase of
the ten additional months. He is also paying 20.00 a month to a debt collecting
agency under a court order.
Jim cannot avoid the reduction to his pension payments. While he must buy
additional pension rights under the rules of the scheme, he would normally repay his
other debts from any net income he receives. The payments made under the court
order are not to be disregarded. The DM takes into account a pension payment of
415.50 a month (1).

1 R(U) 4/83

V1152 V1070

Sometimes pension payments are received by the claimant in a currency other than
sterling. To work out the sterling equivalent, DMs should use the selling rate that applies
1. on the date on which payment is due and
2. not the date on which it is actually converted.
No allowance should be made for commission or other expenses incurred in
converting currency (1).

1 R(SB) 28/85

V1153

Because exchange rates fluctuate, the DM will need to give a fresh decision each
time a pension payment is made, for the period it covers (subject to V1120 -
V1128). For the purposes of working out a sterling equivalent only, it does not matter
that the pension is not available in sterling until some time after the pension is due.

[V1154-V1156]

V1157 Calculating the weekly pension rate

Where payments are paid to the claimant weekly then it is the weekly rate that
should be deducted from ESA as per V1065 (1).

1 ESA Regs, reg 67(1)

V1158

If payments are not paid weekly, they should be converted into a weekly amount (1). To
do this
1. monthly payments should be multiplied by twelve and the result divided by 522
(a month means a calendar month (3))
2. quarterly payments (three monthly) should be multiplied by 4 and then divided
by 524
3. annual payments should be divided by 525
4. payments for any other period should be multiplied by 7 and then divided by
the number of days in the period covered by the payment (6).
1 ESA Regs, reg 72(1); 2 reg 79(1)(b)(i); 3 CG 66/49 (KL);

4 ESA Regs, reg 79(1)(b)(ii); 5 reg 79(1)(b)(iii); 6 reg 79(1)(b)(iv)

V1159

The weekly amount of a payment may be averaged (1) if the payment varies. The DM
should average over
1. a complete cycle if there is a recognizable cycle of work (this is unlikely to
apply to ESA recipients in receipt of a pension) or
2. five weeks or
3. another period if this means a more accurate weekly amount can be
calculated.
1 ESA Regs, reg 72(1) & reg 79(5)

V1160 More than one pension

Where a claimant is receiving more than one pension the DM should
1. calculate the weekly rate of each pension separately and
2. add the weekly rates together
before working out the excess over the maximum sum (1).
1 ESA Regs, reg 72(2)

[V1161-V1170]

Deductions from ESA for councillor's allowances

V1171 Introduction V1002

Work as a councillor is disregarded when deciding LCW (1). Any allowances received
for performing the duties of a councillor may however affect the amount of ESA
payable (2).
1 ESA Regs, reg 37(2)(a); 2 WR Act 07, s 3(1)(c)
Definitions

V1172 Councillor

Councillors
are (1)
1. in England and Wales, members of
1.1
a London borough council or
1.2
a county council or
1.3
a district council or
1.4
a parish or community council or
1.5
the Common Council of the City of London or
1.6
the Council of the Isles of Scilly
2. in Scotland, a member of a council for a local government area (2).

1 ESA Regs, reg 2; 2 Local Government etc (Scotland) Act 1994, s 2

V1173

The official duties and responsibilities of a councillor will vary from council to council.
Each LA must draw up a scheme (2) for payment of allowances to councillors. This will
give information on the official duties of its councillors and the allowances paid for
those duties. The official duties may include attendance at
1. a meeting of the authority and
2. a sub-committee of the authority and
3. a meeting for any other body to which the authority makes appointments and
4. other meetings authorized by the authority.
1 R(IS) 6/92; 2 Local Authorities (Members' Allowances) Regs 91, Part II, reg 6

V1174 Councillor's allowance

A councillor's allowance (1) is a payment
1. in England and Wales of an allowance made under certain legislation (2)
2. in Scotland of an allowance or remuneration under certain legislation (3).
1 ESA Regs, reg 2; 2 Local Government Act 1972, s 173 or 177 but not s 173(4);
3 Local Government and Housing Act 1989, s 18 or Local Governance (Scotland) Act 2004, s 11 & 16

[V1175-V1180]

The amount of the deduction from ESA

V1181 The weekly limit

The net weekly limit of a councillor's allowance before it can affect ESA is calculated
by (1)
1. multiplying the rate of the NMW (2) by 163 and
2. rounding the amount calculated in 1. which includes an amount of less than
2.1
50p up to the nearest 50p4 or
2.2
1 but more than 50p up to the nearest 15.
A net weekly payment of a councillor's allowance below this limit will not reduce the
amount of ESA payable. It is only when the net amount of the councillor's allowance
exceeds this limit that a reduction is made from ESA.
1 ESA Regs, reg 69(1); 2 reg 2; National Minimum Wage Regulations 1999, reg 11;
3 ESA Regs, reg 69(1); 4 reg 69(3)(a); 5 reg 69(3)(b)

V1182 The amount of the deduction V1213

The amount to be deducted from the claimant's award of ESA is the excess over the
net weekly limit (1).
1 ESA Regs, reg 69(1)

Example

Ruth is entitled to ESA. She is also a councillor and receives a net weekly
councillor's allowance of 104.50. The amount of the reduction in her ESA is
7.00 (104.50 - 97.50 (2011 rate))
The DM makes a weekly deduction of 7.00 from Ruth's ESA.

V1183 The net weekly amount of a councillor's allowance

It is the net weekly amount of a councillor's allowance that may affect the amount of
ESA payable. The net amount means the amount after reductions for any payment
by way of expenses
1. wholly
and
2. exclusively
and
3. necessarily
incurred in the performance of duties as a councillor (see DMG V1191 et seq).
When calculating the net weekly amount, DMs should add all the allowances
paid to the councillor in the week (1).

1 ESA Regs, reg 69(2)

V1184

The allowances paid for official duties may include
1. basic allowance
2. special responsibilities allowance
3. childcare and dependent carers' allowance
4. travel and subsistence allowances.
Expenses incurred in the performance of the councillor's duties may be deducted
from the allowances that are paid (see DMG V1191 et seq).

V1185 Basic allowance

The basic allowance is paid at a flat rate and can be paid in a lump sum or by
instalments. The basic allowance is earnings and is payable to all councillors
1. for the time they devote to their work and
2. to cover costs for which no other payment is made, for example, the use of a
councillor's home and telephone. The amount actually used for expenses will
vary in each case.

V1186 Special responsibilities allowance

Councillors with significant extra responsibilities, for example the leader of a council,
can receive an additional allowance. The amount, and how it is paid, is decided by
the LA, but it will usually be paid quarterly.

V1187 Childcare and dependent carers' allowance

LAs may pay a childcare and dependent carers' allowance to those councillors who
incur expenditure for the care of their children or dependent relatives whilst
undertaking various duties as a councillor.

[V1188-V1190]

V1191 Expenses V1183 V1184 V1192 V1202 V1204

The DM should disregard any reimbursement to the councillor by the LA, for
expenses that were wholly, exclusively and necessarily incurred in the performance
of the councillor's duties (1), for example travel and subsistence allowances (2). If the LA
cannot say how much of any payment is for expenses, ask the councillor for details.
Evidence from the councillor should normally be accepted. If the councillor has an
income tax assessment, take this into account.

1 ESA Regs, reg 69(2); 2 R(IS) 6/92

V1192

After expenses in V1191 have been disregarded, the DM should deduct any
expenses that are wholly, exclusively and necessarily incurred in the performance of
the councillor's duties that are not reimbursed to them by the LA. The councillor
must justify the amount of each expense, and the amount of expense incurred
should be no more than necessary to satisfy the minimum acceptable standard from
someone in the councillor's position.

Example

Sophie attends three school summer fairs, in her capacity as a LA councillor. At
each one she donates a small gift for a raffle. She provides evidence of her
allowance for the month of July, and claims the amount she spent on the gifts as an
expense. The DM decides that such an expense is no more than the necessary
minimum from a person in the claimant's position, and decides that the expense was
wholly, exclusively and necessarily incurred in the performance of her duties as a
councillor.

V1193 V1194

The DM should
1. add together all of the allowances that are paid and
2. deduct any expenses that are wholly, exclusively and necessarily incurred in
the performance of the councillor's official duties (1).

1 ESA Regs, reg 69(2); R(IS) 16/93

V1194

For the purposes of V1193, if the expenses are wholly, necessarily and exclusively
incurred in the performance of constituency work, those expenses should only be
deducted from the basic allowance. This is because this allowance is paid to every
councillor and not for any specific duties.

V1195

Postage and stationery expenses that arise from the role of being a councillor rather
than official duties should only be deducted from the basic allowance.

V1196

Secretarial expenses should only be deducted from the basic allowance.

V1197

Dependants' care costs cannot be deducted as an expense. This is because they
are expenses incurred in order to enable councillors to perform their duties rather
than necessary for the performance of them.

[V1198-V1200]

V1201 Clothing and footwear expenses wholly, exclusively and necessarily incurred in the
performance of a councillor's duties should be deducted from the basic allowance.
The amount of expense incurred in any week cannot always be calculated only by
reference to the price paid in any week. A longer term view may be necessary to
establish the actual expenditure incurred. This may involve determining or estimating
how much of the use was, is or will be council use rather than private or other use.
DMs may need to apply averages and estimates over a period to calculate a weekly
deduction.

V1202

Travelling expenses should be disregarded from the basic allowance unless they are
covered by the travel allowance which is already disregarded (see V1191). This is
different to the normal treatment of travelling expenses. When councillors travel from
home to the council office or any other work place, for example surgeries, and
governor's meetings it is not just travelling to work it is part of the work itself.

V1203

Subscriptions to trade unions or other political or professional bodies such as the
Association of Labour Councillors should be deducted from the basic allowance.

V1204

Additional costs incurred because of the use of the home as an office, for example
heating and lighting should be deducted as an expense from the basic allowance
(see V1191). The DM should establish what proportion of the total household bill can
be regarded as arising from the councillor's work. Unless the DM is considering a
past period, the cost of expenses such as heating and lighting may not be known
until some time in the future. In these circumstances an estimated figure should be
agreed with the claimant taking account of any relevant evidence.

V1205 Deductions for Income Tax and NI Contributions

Income Tax and NI Contributions do not count as expenses incurred in the
performance of duties as a councillor. DMs should not make a reduction from the
gross amount paid in councillor's allowances in respect of any deductions for Income
Tax and NI Contributions (1) .
1 R(IB) 3/01

Example

Derek receives an allowance in respect of his work as a councillor. The amount he is
paid is 104.50 a week after 20 is deducted in respect of Income Tax and NI
Contributions. The DM decides that the net amount of allowance for the purposes of
deciding the amount of ESA is 124.50. This means that the amount of reduction in
Derek's ESA is
27.00 (124.50 - 97.50)
The DM makes a weekly deduction of 27.00 from Derek's ESA.

[V1206-V1210]

When to take councillor's allowances into account

V1211 Payment of a councillor's allowance

Where
1. a claimant is entitled to a councillor's allowance and
2. the payment is paid to the claimant
the allowance should be taken into account from the first day of the benefit week in
which the payment is made (1).
1 ESA Regs, reg 70

Example

Bill claims and is entitled to ESA from Thursday 3 November. His benefit week ends
on a Thursday. He receives a net councillor's allowance of 102.50 a week, starting
on Monday 7 November. Only excess of the amount above 97.50 can be deducted
from ESA. In the benefit week 4 November to 10 November 5.00 is deducted from
Bill's ESA.

V1212 When the councillor's allowance is uprated

A claimant's rate of councillor's allowance may change. Any increase or decrease
should be taken into account from the first day of the benefit week in which the
increase or decrease is paid (1).
1 ESA Regs, reg 71

Example

Hillary claims ESA, her benefit week ends on a Thursday and she is entitled to ESA.
She receives a councillor's allowance of 96.50 a week. Her ESA is reduced by
1.50 each benefit week. She receives an increase of 5 a week in her allowance
starting on Monday 11 November. The increase in the allowance is taken into
account for the benefit week 8 November to 14 November.
So in the benefit week
1. 1 November to 7 November, 1.50 is deducted from her ESA
2. 8 November to 14 November, 6.50 is deducted from her ESA.

V1213 Calculating the weekly rate

Where a councillor's allowance is paid to the claimant weekly then it is the weekly
rate that should be deducted from ESA as per V1182 (1).

1 ESA Regs, reg 69(1)

V1214

If the councillor's allowance is not paid weekly, then it should be converted into a
weekly amount as follows (1)
1. monthly payments should be multiplied by twelve and the result divided by
522. A month means a calendar month (3)
2. quarterly payments (three monthly) should be multiplied by 4 and then divided
by 524
3. annual payments should be divided by 525
4. payments for any other period should be multiplied by 7 and then divided by
the number of days in the period covered by the payment (6).
1 ESA Regs, reg 72(1); 2 reg 79(1)(b)(i); 3 CG 66/49 (KL);

4 ESA Regs, reg 79(1)(b)(ii); 5 reg 79(1)(b)(iii); 6 reg 79(1)(b)(iv)

V1215

The weekly amount of a councillor's allowance may be averaged (1) if the income
varies or the regular pattern of work means that the claimant does not work every
week. The DM should average over
1. a complete cycle if there is a recognizable cycle of work or
2. five weeks or
3. another period if this means a more accurate weekly amount can be
calculated.
1 ESA Regs, reg 72(1) & reg 79(5)

[V1216-V1219]

Statutory Payments

V1220 Statutory Sick Pay

A claimant is not entitled (1) to ESA in respect of a day if, for the purposes of SSP, that day
1. is a day of incapacity for work in relation to employed earners' employment (2),
and
2. falls within a period of entitlement to SSP (3).

1 WR Act 07, s 20(1); 2 s 20(1)(a); 3 s 20(1)(b)

V1221

A partner's entitlement to SSP does not prevent entitlement for the claimant.

V1222 Statutory Maternity Pay and ESA V1223

A woman is not entitled (1) to ESA for any day within the MPP where she is entitled to
SMP unless
1. on the day immediately before the first day in the MPP (2) she is in a PLCW (3),
and
2. she satisfies the contribution conditions for ESA(Cont)4, and
3. on any day during the MPP she is in a PLCW (5), and
4. that day is not a day where she is treated as not having LCW (6).
1 WR Act 07, s 20(2); 2 ESA Regs reg 73(1)(a); 3 reg 73(1)(a)(i); 4 reg 73(1)(a)(ii);

5 reg 73(1)(b)(ii); 6 reg 73(1)(b)(ii)

V1223

Where V1222 applies the woman is entitled to ESA for any day in the MPP where
ESA is payable (1). The amount of ESA which is payable is reduced by the amount of
SMP to which she is entitled. The balance, if any, of ESA is payable for the week or
part-week (2).
1 ESA Regs, reg 73(2); 2 reg 73(3)

V1224 Statutory Adoption Pay and ESA V1225

A claimant is not entitled (1) to ESA for any day within the APP unless on the day
immediately before the first day of the APP (2)
1. that claimant is in a PLCW (3) and
2. satisfies the contribution conditions for ESA (4).

1 WR Act 07, s 20(4); 2 ESA Regs, reg 74(1); 3 reg 74(1)(a); 4 reg 74(1)(b)

V1225

Where V1224 applies the claimant is entitled to ESA for any day in the adoption pay
period where ESA is payable (1). The amount of ESA which is payable is reduced by
the amount of SAP to which the claimant is entitled. The balance, if any, of ESA is
payable for the week or part-week (2).
1 ESA Regs, reg 74(2); 2 reg 74(3)

[V1226-V1233]

V1234 Statutory Paternity Pay and ESA V1235

A claimant is not entitled (1) to ESA for any day within the additional paternity pay
period unless
1. on the day immediately before the first day of the additional paternity pay
period (2) that claimant is treated as being in a period of LCW (3) and
2. satisfies the contribution conditions for ESA (4) and
3. on any day during the additional statutory paternity pay period the claimant is
in a PLCW (5), and
4. that day is not a day where that claimant is treated as not having LCW (6).
1 WR Act 07, s 20(6); 2 ESA Regs, reg 75(1)(a); 3 reg 75(1)(a)(i);

4 reg 75(1)(a)(ii); 5 reg 75(1)(b)(i); 6 reg 75(1)(b)(ii)

V1235

Where V1234 applies the claimant is entitled to ESA for any day in the additional
paternity pay period where ESA is payable (1). The amount of ESA which is payable is
reduced by the amount of Additional Statutory Paternity Pay to which the claimant is
entitled. The balance, if any, of ESA is payable for the week or part-week (2).
1 ESA Regs, reg 75(2); 2 reg 75(3)

[V1236-V1300]

Part-week payments

V1301 Introduction

This part gives guidance on the calculation of part-week payments relating to new
style ESA (hereafter referred to as ESA).
Note 1: ADM chapter M1 (UC: Pathfinder) provides guidance on the meaning of new
style ESA.

[V1302-V1304]

Definitions

V1305 Meaning of benefit week

Benefit
week (1) means a period of seven days ending on such day as the DM may
direct, but for the purposes of calculating any payment of income, benefit week
means the period of seven days ending on
1. the day before the first day of the first period of seven days which
1.1
ends on such day as the DM directs or
1.2
follows the date of claim for ESA or
2. the last day on which ESA is paid if it is in payment for less than a week.
1 ESA Regs 13, reg 2

V1306 Meaning of part-week

Part-week (1) means an entitlement to ESA in respect of any period of less than a
week.
1 ESA Regs 13, reg 98(3)

V1307 Meaning of relevant week

Relevant
week (1) means the period of seven days determined in accordance with

V1311

to V1312.
1 ESA Regs 13, reg 98(3)

[V1308-V1310]

V1311 Relevant week Where a part-week (1)
1. is the whole period for which ESA
1.1
is payable or
1.2
occurs at the beginning of an award
the relevant week is the period of seven days ending on the last day of that
part-week or
2. occurs at the end of an award, the relevant week is the period of seven days
beginning on the first day of the part-week.
1 ESA Regs 13, reg 99(1)

Example 1

Conrad claims and is entitled to ESA from Friday 13.9.13. After serving his 3 waiting
days, ESA is payable from Monday 16.9.13. His benefit week runs from Wednesday
to Tuesday. A part-week payment is required for the period Monday 16.9.13 to
Tuesday 17.9.13. The relevant week is Wednesday 11.9.13 to Tuesday 17.9.13.

Example 2

Megan's award of ESA ends on Saturday 16.11.13. Her benefit week runs from
Friday to Thursday. A part-week payment is required for the period Friday 15.11.13
to Saturday 16.11.13. The relevant week is Friday 15.11.13 to Thursday 21.11.13.

V1312 V1311

Where a claimant has an award of ESA and that claimant's benefit week changes,
for the purpose of calculating the amount of ESA payable for the part-week
1. beginning on the day after their last complete benefit week before the change
and
2. ending immediately before the change
the relevant week is the period of seven days beginning on the day after the last
complete benefit week.
1 ESA Regs 13, reg 99(2)

Example

Sangeeta's benefit week for ESA runs from Thursday to Wednesday. The DM
directs that Sangeeta's benefit week should run from Saturday to Friday with effect
from Saturday 17.8.13. A part-week payment is due for the period Thursday 15.8.13
to Friday 16.8.13. The relevant week is Thursday 15.8.13 to Wednesday 21.8.13.

[V1313-V1315]

V1316 Amount of ESA payable V1324

Where the claimant is entitled to ESA and a part-week payment is required, the
amount of ESA payable in respect of that part-week is to be calculated (1) by applying
the formula
N x X 7 where
X is the amount calculated in accordance with specified legislation (2) and
N is the number of days in the part-week.
1 ESA Regs 13, reg 64(1); 2 WR Act 07, s 2(1)

Example

Wallace is entitled to ESA at an amount of 56.80. He requires a part-week payment
for 5 days.
5 x 56.80 = 40.58 (rounded up to the claimant's advantage)
7

V1317

Where ESA is awarded for a period which is not a complete benefit week and the
applicable amount in respect of the period results in an amount which includes a
fraction of a penny, that fraction is to be treated as a penny.
1ESA Regs 13, reg 4(b)

[V1318-V1323]

V1324 Modification in the calculation of income

For the purposes of calculating the amount of part-week payable (1) (see V1316), a
claimant's income is to be calculated in accordance with specified legislation (2),
subject to
1. any income which is due to be paid in the relevant week is to be treated as
paid on the first day of that week
2. any
2.1 WB
or
2.2 training allowance
or
2.3 WPA
or
2.4 BA
or
2.5 CA
or
2.6 increase in disablement pension payable in accordance with specified
legislation (3)
which is payable in the relevant week but not in respect of any day in the part-
week is to be disregarded
3. where the part-week occurs at the end of the claim
3.1 any income
or
3.2 any change in the amount of income of the same kind
which is first payable within the relevant week but not on any day in the part-
week is to be disregarded
4. where only part of the weekly balance of income is taken into account in the
relevant week, the balance is to be disregarded.
1 ESA Regs 13, reg 100; 2 reg 76 - reg 84; 3 SS CB Act 92, Sch 7, part 1

Example 1

Mabel claims and is entitled to ESA from 6.1.14. After serving her 3 waiting days,
ESA is payable from 9.1.14. Her first complete benefit week runs from Tuesday
14.1.14 to Monday 20.1.14. A part-week payment is required from Thursday 9.1.14
to Monday 13.1.14 i.e. 5 days. The relevant week is Tuesday 7.1.14 to Monday
13.1.14.
Mabel's final payment of WB (one week's benefit) is payable on Tuesday 7.1.14 at a
weekly rate of 32.49. Mabel's part-week payment is
5 x 71.70
5 x 32.49
= 51.214
minus
= 23.207
7
7
51.214 - 23.207 = 28.01 (rounded up)

Example 2

Amrik's last day of entitlement to ESA is Friday 21.3.14. His benefit week runs from
Thursday to Wednesday. A part-week payment is due for Thursday 20.3.14 to Friday
21.3.14 i.e. 2 days. The relevant week is Thursday 20.3.14 to Wednesday 26.3.14.
Amrik will receive his first payment of RP on Monday 24.3.14. As his RP is payable
within the relevant week, but not within the part-week, the payment of RP is
disregarded.

Example 3

Harriet claims and is entitled to ESA from Friday 22.11.13 at the weekly rate of
71.70. Her benefit week is Tuesday to Monday. Harriet requires a part-week
payment from Friday 22.11.13 to Monday 25.11.13 i.e. 4 days. Her relevant week
runs from Tuesday 19.11.13 to Monday 25.11.13.
Harriet's final payment of MA is payable for only 1 of the day's of the part-week i.e.
Friday 22.11.13. The weekly rate of MA is 136.78. As only part of Harriet's MA is
taken into account in the relevant week, the balance is disregarded. Harriet's part-
week payment is
4 x 71.70
1 x 136.78
= 40.971
minus
= 19.54
7
7
40.971 - 19.54 = 21.44 (rounded up)

[V1325-V1326]

V1327 Reduction in certain cases

The amount of ESA payable in respect of a part-week (1), where a disqualification is
made under specified legislation (2) in respect of that part-week, is
1. one seventh of the ESA which would have been paid for the part-week if
1.1
there was no disqualification and
1.2
it was not a part-week
multiplied by
2. the number of days in the part-week in respect of which no disqualification is
to be made.
1ESA Regs 13, reg 101; 2 reg 93

Example

Heidi is disqualified from ESA for 1 week 4 days because she failed to attend a
medical recommended by her doctor, and had no good cause for not attending.
Heidi's benefit week is Friday to Thursday. Heidi's weekly entitlement to ESA is
71.70. The DM determines that her disqualification runs from Friday 11.7.14 to
Monday 21.7.14. A part-week payment is required for Tuesday 22.7.14 to Thursday
24.7.14 i.e. 3 days. The relevant week is Friday 18.7.14 to Thursday 24.7.14. Heidi's
part-week payment is
3 x 71.70 = 30.73 (rounded up)
7

[V1328-V1330]

V1331 Payment of ESA for days of certain treatment

Where a claimant is entitled to ESA as a result of being treated as having LCW
because they are receiving or recovering from regular treatment (see ADM Chapter
U2 - ESA LCW & LCWRA), the amount payable is to be
1. one seventh of the claimant's entitlement to ESA
multiplied by
2. the number of days in that week on which the claimant was receiving or
recovering from treatment, but does not include any day during which the
claimant does not work.
1ESA Regs 13, reg 102

Example

Siobhan suffers from chronic renal failure. She has regular weekly treatment by way
of haemodialysis. Siobhan is treated as having LCW during any week that she
receives or is recovering from that treatment. Where she has one day of treatment
and one day of recovery, Siobhan would receive two days ESA. Where she has two
days of treatment and two days of recovery, Siobhan would receive four days ESA.

[V1332-V1999]